Split billing: how your company reimburses charging costs correctly and automatically

More and more companies are switching to electric company cars. That raises a new question: who pays for the electricity? When an employee charges their company car at home, they use their own energy contract. But those costs belong with the employer — not on the employee's personal bill. Split billing solves that problem in a way that is correct, automatic and fiscally sound.

What is split billing?

Split billing is a system that separates home charging costs from regular household electricity consumption. Each charging session at home is individually recorded in a secure online portal. Based on that data, a debit note is automatically generated each month, allowing the employer to correctly reimburse the electricity costs.

No estimated amounts, no manual follow-up, no disputes afterwards. Only the actual kWh consumed per session, neatly logged and ready for processing.

Why is a smart charging station essential?

Split billing only works if the charging station can record consumption per session and pass that data on to a management platform. An ordinary home charging station without communication does not keep track of individual sessions and is therefore not suitable for split billing.

The smart charging stations installed by Powerland are connected as standard to a management platform. Every charging session is automatically logged: who charged, when, how many kWh. No extra steps for the employee, no manual work for the fleet manager.

What about the fiscal side?

The Belgian tax authorities impose clear conditions on the reimbursement of home charging costs. The exact consumption must be demonstrable via a smart communication system — a charging station that records individual sessions and passes them on to a management platform. An ordinary charging station is not sufficient, even if one is already installed. The procedure must also be included in the company's car policy.

As for the rate: since 1 January 2025, a permanent arrangement is in place via the CREG rate. The FPS Finance publishes a maximum reimbursement amount per kWh each quarter, calculated on the basis of the average electricity price per region. Employers can choose: reimbursement based on actual costs paid, or based on this quarterly rate. These rates are adjusted every quarter, so checking them regularly is essential.

Less administration, more control

Split billing is not a complex technology. It is the logical extension of a well-configured charging infrastructure. Investing today in smart charging stations and a management platform means no longer having to worry about reimbursing charging costs tomorrow — whether for five or fifty company cars.

Powerland offers a fully integrated solution: from the installation of smart charging stations to the management of charging sessions, debit notes and reimbursements via a single platform. Want to know more? Discover our charging services.